Privacy Policy
In addition to complying with the Act on the Protection of Personal Information (the “Personal Information Protection Act”) and all other laws and regulations regarding the handling of personal information, Ugajin International Law Firm (“we”) will comply with the following privacy policy:
1. Acquisition of Personal Information
We will only acquire personal information by legitimate means.
2. Purpose of Use of Personal Information
We will use the personal information we acquire for the following purposes. Except where permitted under the Personal Information Protection Act or any other relevant law or regulation, we will not use an individual’s personal information for any purpose outside of those listed below, without that individual’s prior consent.
- Conducting legal services;
- Notification of workshops, speeches, seminars and other events;
- Sending (by mail, fax, e-mail or other means) publications, articles, other legal information, and greeting cards, such as New Year’s cards;
- Responding to inquiries;
- Screening or contacting candidates for recruitment and personnel management after recruitment; or
- Any other purpose incidental to those listed above.
3. Provision of Personal Information to Third Parties
We will comply with the Personal Information Protection Act and all other relevant laws and regulations regarding the provision of personal information to third parties.
4. Sharing of Personal Information
We may, in accordance with the policies listed below, share within our group (if any).
The categories of personal information that may be shared are as follows:
Contact information, such as names, addresses, phone numbers and email addresses, and all other categories of personal data that our group possesses.
The parties who may share personal information are as follows:
Entities within our group
The purposes of use of parties using personal information are as follows:
- Conducting legal services;
- Notification of workshops, speeches, seminars and other events;
- Sending (by mail, fax, e-mail or other means) publications, articles, other legal information, and greeting cards, such as New Year’s cards;
- Responding to inquiries;
- Screening or contacting candidates for recruitment and personnel management after recruitment; and
- Any other purpose incidental to those listed above.
The party who is responsible for management of personal information to be shared is as follows:
Ugajin International Law Firm
5. Security of Personal Information
We will handle all personal information in an appropriate manner and put in place proper measures to prevent the disclosure or loss of, tampering with, or damage to, any personal information in our custody, by implementing operational procedures and instructing our staff.
6. Requests Regarding Personal Information
If we receive from an individual whose personal information we hold a request to disclose that information, to amend, supplement or delete that information, to temporarily suspend or permanently cease the use of that information, to cease providing that information to a third party, or to inform that individual of the purpose of use of that information, then we will promptly respond to that request in good faith in accordance with the Personal Information Protection Act, after first confirming that the request is from the individual to whom the information relates.
Please note that we may not be able to respond to your request if it does not meet the requirements of the Personal Information Protection Act or if we are authorized by that law or other related legislations to refuse your request for disclosure or otherwise.
We also ask for your understanding if we charge a handling fee with respect to any request regarding the purpose of use of or disclosure of the personal information held by us.
7. Contact for Inquiries
All requests, opinions, questions, complaints and other inquiries with respect to our handling of personal information may be submitted through the page “Contact Us”.
8. Continuous Improvement
We continuously strive to improve our policies and procedures for the handling of personal information, and as a result this privacy policy may be amended, as required.
Disclaimer
Please carefully read and understand the following terms before using this website.
By using this website, you will be deemed to have agreed to the following terms.
Although Ugajin International Law Firm monitors this website, it does not guarantee the accuracy of the information (including information provided by third parties) contained in this website, nor does it purport to provide any legal advice through this website. Accordingly, Ugajin International Law Firm disclaims liability for any damage arising through the use of this website
Site Policy
Please read this Site Policy prior to using this website. By accessing the content of this website you will be deemed to have consented to this Site Policy.
Copyrights
All copyrights and moral rights to the content of this website (the “Content”) belong to Ugajin International Law Firm or the Content’s contributors. Reprint, reproduction, transmission, translation, adaptation, alteration, addition and the like of the Content for whatever purpose is strictly prohibited without express consent by Ugajin International Law Firm, except as permitted under the copyright laws. If you wish to use the Content, please contact Ugajin International Law Firm in advance.
Link Policy
It is necessary to obtain the prior consent of Ugajin International Law Firm in order to establish a link to this website. If you wish to establish a link to our website, please contact us with the following information:
- Your name and contact details (address, telephone number and e-mail address).
- URL of the website from which the link will be established to this website.
- Name, address and contact details (including the name of a representative) of the person or entity who is operating the website.
- Outline of your website.
- The purpose of the link.
Before using the Contact Form
Before using the contact form, please be sure to read the following disclaimers:
We do not provide any legal consultation on this website. Please note that we cannot respond to any requests for the provision of free legal consultation or legal opinion. In addition, Ugajin International Law Firm will not be liable for any damage that may occur due to a response or lack of response to such a request.
No relationship will be created between a lawyer and a client due to any information sent via this contact form. In addition, no information provided via this form will be regarded as confidential information regarding which a lawyer is subject to confidentiality obligations. Therefore, please be extremely cautious regarding what you write in this contact form.
Where we are able to respond to inquiries, we endeavor to respond in a timely fashion. However, please understand that we do not promise to respond and do not promise to respond within a certain period. If Ugajin International Law Firm does not respond to an inquiry it is not under any obligation to disclose its reasons for not responding.
The person responsible for handling this contact form does not have any authority to issue or receive declarations of intention or notices on behalf of Ugajin International Law Firm. Further, no agreement is established with Ugajin International Law Firm, any attorney belonging to the firm, or any other member of the firm as a result of communication via the contact form.
Ugajin International Law Firm does not permit the solicitation of the firm, any attorney belonging to the firm, or any other member of the firm, or any other sales activities through the use of this contact form. Please refrain from sending unsolicited advertisements or engaging in activities that interfere with our operations or the firm will take action, including legal measures.
“Know Your Client” Procedures
In accordance with the Rules Concerning Client Identity Verification and Record Preservation, Etc. established by the Japan Federation of Bar Associations, attorneys are obligated to verify a client’s identity when accepting certain types of new cases.
Therefore, the firm will carry out the following procedures to verify the identity of all individual and corporate clients.
In the case of an individual:
Verification by obtaining a copy of an official document detailing the individual client’s name, address and date of birth (e.g., driver’s license, passport, pension book or alien registration card).
In the case of a corporation:
Verification by obtaining the original, or a copy, of an official document detailing the corporation’s trade name and location of the head office (or the location of the principal office) (e.g., certificate of registered matters or certificate of registered seal) as well as obtaining a business card or copy of an official document verifying the name and title of the person in charge of the matter for the client.
We appreciate your understanding and cooperation.
